Businesses are overwhelmed with more data and documentation than ever before in today’s fast-changing technological environment. With everything, contracts and invoices through to correspondence and reporting this is a problem where we produce so much information each day that it can be extremely daunting. The problem is then not only handling this data effectively but also making it secure and readily available. That’s where Kyocera Cloud Information Manager (KCIM) comes in, a robust document management tool that can elevate productivity at every level of an organization.
The Growing Need for Effective Document Management
The bigger businesses get, the more information they have to process. Today, your typical organization handles 1000s of documents each day both in physical and electronic formats. However, this all can easily become chaos without a solid system in place which could create inefficiencies or worse yet — errors and security breaches.
Paper filing and simple digital storage are not enough on document management as they were in the past. These end up as piecemeal — drawn out solutions, not only time-consuming for HR professionals but also very responsive to employees trying to find data that they have on hand.
Additionally, the importance of being able to not only access but manage documents from anywhere is even more relevant as remote work and digital communications start gaining ground. Thankfully, this is where the Kyocera Cloud Information Manager comes to save the day.
Streamlining Workflow with KCIM
- Support for device administration integration:
For device management and integration, Kyocera Cloud Information Manager offers various services including workflow streamlining. KCIM centralizes the storage and management of all such documentation in a single portal, ensuring that every employee has access to any information they require no matter where they are working.
This saves the time that would otherwise be spent on searching for documents across systems or from different endpoints. It also helps that your staff isn’t scrambling to find the relevant information they need, dedicating an expedient retrieval of tagged info all from one spot rather than wasting their time looking for files over a range of locations —driving inefficiency and wasted resources at its finest.
Additionally, KCIM offers access to standardized automation workflows which enable businesses streamline those processes and reduce the potential risk of human error. With KCIM, you could automate a contract approval process so the document literally moves from place to place as it passes through each stakeholder’s queue waiting for review and/or an approval. Not only does this help speed up the process, it also makes sure something isn’t missed.
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Enhancing Security and Compliance
These days, data security is one of the biggest concerns for businesses due to higher incidents of cyber-attacks and mass outbursts about leaking a chunk of confidential customer personal information. Loose documents that are not managed well can be a major security threat, especially if the document has confidential information and is stored in an insecure area to which unauthorized individuals have access. Kyocera Cloud Information Manager effectively solves these grating problems because the security measures it supports are some of a kind.
Encryption, user authentication and access control functionalities are available at the KCIM level to mitigate unauthorized personnel focused on either viewing or modifying documents. It is most valuable in industries where information is deemed sensitive such as healthcare, finance, or legal services, and the risks of using off-premises resources remotely are therefore higher. KCIM ensures that companies stay in line with industry standards, mitigates regulatory fines and reduces the financial fallout from data breaches by centralizing document management to a secure cloud environment.
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Improving Collaboration and Communication
Beyond bringing greater security and efficiency to workflows, the Kyocera Cloud Information Manager also improves collaborative efforts as well — a huge advantage for even more organizations. Keeping all documents in the same repository, the teams can share-file and cooperate on files from dispersed positions. This is particularly useful to enterprise organizations with remote or distributed teams, as collaboration is often bottlenecked by distance.
Best of all, KCIM easily integrates with your existing business tools and applications such as email, CRM systems or even project management software. With this integration, documents become more discoverable through the systems with which employees are already working enabling better productivity and reducing entry of manual data or redundant work.
Why KCIM is a Game-Changer
The new tech era has undoubtedly added a score of data produced and catered to by companies. Without a good document management system in place, what was once an information asset can quickly become a liability. The Kyocera Cloud Information Manager (KCIM) is a multi-faceted solution to this challenge, with the power for businesses and staff to effectively manage their documents in an organized manner that also meets stringent compliance standards.
Not only does adopting KCIM enhance a company’s routine management flows it also helps to reduce the risks associated with bad data governance. In a day and age where information is more valuable than determinism, having an up-and-running document control system like Kyocera Cloud Information Manager has graduated out of being regular-service into becoming the absolutely immanent one.
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